Scholarship Coordinator

January 24, 2017
Job Type



Project GRAD’s mission is to improve lives in low-income communities by helping students develop and achieve their educational aspirations. The Scholarship Manager is an essential member of the Project GRAD team who:

  • Manages the Project GRAD Houston Scholarship Department, ensuring excellent customer service and efficient, accurate administration of the Project GRAD Scholarship and
  • Manages the administration of the GEAR Up Scholarship Trust to ensure funds are equitably distributed to eligible students through outreach and counseling.


  1. Direct, coordinate, support, and evaluate the work of the GRAD Scholarship team
  2. Review and revise systems for administration of Project GRAD Scholarship in concert with GEAR UP Scholarship Trust
  3. Partner with Director of College Access and Success to monitor and report on Scholar access to financial aid and counseling regarding student debt
  4. Manage administration of the GEAR UP Scholarship Trust, including:
    communications and outreach to GEAR Up students, data collection and reporting, scholarship calculation, loan payment counseling, and Advisory Task Force engagement
  5. Attend public meetings to promote knowledge of the GEAR UP Scholarship Trust
  6. Support coordination across GRAD departments for seamless communication with Scholars
  7. Other duties as assigned to support Project GRAD programs


  • Report regularly to Project GRAD’s Vice President & Chief Strategy Officer
  • Coordinate scholarship payments with Treasurer & Chief Financial Officer
  • Oversee work of Administrative Assistants and work study students
  • Collaborate with Director of College Access and Success to ensure seamless communication with Scholars and to improve financial counseling


  • A minimum of three years of supervisory experience
  • Experience college access and financial aid counseling
  • Familiarity with institutions of higher education, especially those in the Houston area
  • Familiarity with Project GRAD neighborhoods or similar communities preferred


Bachelor’s Degree required


  • Mission-driven
  • Integrity and good judgment
  • Ability to work collaboratively in a team environment
  • Excellent analytical skills, including decision trees and flow charts
  • Excellent communication skills, both oral and written
  • Experience with community outreach
  • Proficiency with online tools and social media
  • Experience with creating professional plans, reports, and presentations
  • Excellent organizational skills and attention to detail
  • Strong time management and ability to meet deadlines
  • Excellent management skills and the ability to create a high-performing and engaged team
  • Proficiency with Microsoft Word, Excel, Powerpoint, and Salesforce
  • Valid Texas Drivers License, proof of liability insurance, ability to travel to meeting locations
  • Spanish language skills preferred
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