Project Grad Data/Administrative Assistant

February 15, 2016
Based at GRAD office, Houston
Job Type


DEPT: College Access and Success

REPORTS TO: Director of College Access and Success

Project GRAD's mission is to improve lives in low-income communities by helping students develop and achieve their educational aspirations. The Data / Administrative Assistant is an essential member of the Project GRAD team who provides data and administrative support for Project GRAD Houston’s College Access and Success programs.

  • Assist with coverage for front desk and main phone line.
  • Respond to routine inquires via phone or email about College Access and Success programs, including registering students and parents for workshops and College Institutes.
  • Provide clerical support for College Access and Success programs, including printing, copying, and filing.
  • Prepare materials for programs and events.
  • Assist in outreach for programs and events, e.g. preparing text/email blasts, merges for mailers, and call lists.
  • Attend and support programs and events as needed.
  • Organize and inventory program-specific supplies (excluding generic office supplies).
  • Enter and process data for College Access and Success programs, such as event survey data.
  • Assist in report preparation as assigned.
  • Other duties as assigned to support College Access and Success programs.


  • Reports to Director of College Access and Success.
  • Collaborate with other members of the College Access and Success team, including Program Managers, Coordinators, and Coaches, to deliver high quality College Access and Success programs.
  • Exchange information and coordinate work with GRAD staff in other departments, including Development, Communications, Program Design & Reporting, and Scholarship Administration, to support communications, reporting, grant writing, program evaluation, and scholarship administration.


Prior clerical/administrative experience preferred.
Familiarity with Project GRAD neighborhoods or similar communities preferred.


Bachelor’s degree or equivalent work experience.


  • Mission-driven, with a passion for empowering GRAD Scholars and families.
  • Integrity and good judgment.
  • Excellent telephone and receptionist greeting skills. Strong customer service ethic.
  • Excellent interpersonal and communications skills. Ability to work collaboratively in a team environment.
  • Excellent organizational skills and attention to detail.
  • Flexibility and the ability to adapt to change.
  • Strong time management. Ability to work effectively in a fast-paced, deadline-driven environment.
  • Self-motivated. Takes initiative and ownership of work.
  • Valid Texas Driver’s License, proof of liability insurance, ability to travel to event locations.
  • Excellent skills in Word, Excel, PowerPoint, Access, and Salesforce.
  • Proficiency in Spanish preferred.
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